Format: Comma delimited The main thing is accounts for everyone and training so people know what to do. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Scoutbook provides a primer for doing this import, including sample Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Click on MB Counselor List. Powered by Discourse, best viewed with JavaScript enabled. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. www.my.scouting.org account. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. meeting, to tracking attendance and advancement. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. From here you can search for Merit Badge Counselors. This took a while. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. I know of some units that have just aggregated the data for each Scout and created one entry. Gone are the days of juggling den leader guides and other I want to simplify things and move everything to Scoutbook. Quickly add activities to your database for regularly occuring events such as weekly meetings. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Post unit announcements to your website, home page, and newsletter. What is the Log In as Den Leader For? Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. A tag already exists with the provided branch name. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. The following compares general information and features for notable Boy Scout Troop Management Software. I was wondering if there was any easier methods. This is how most parents are kept notified of upcoming events. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. unit, giving every leader more of what they need most: TIME. You signed in with another tab or window. find out how to set up a unit in Scoutbook. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. There are several versions of Troopmaster. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Are you sure you want to create this branch? I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). There is no automated process to move activity logs from Troopmaster to Scoutbook. This topic was automatically closed 7 days after the last reply. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Or you can go to individual Scout Advancement pages and add them that way. Ive played around in Scoutbooks but cant figure out input side of it. Full, detailed log of exactly which members have updated specific fields in your database. adult.py I wrote a custom Python program to . Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. I am a competent Python programmer. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Further, we perform service go camping, hiking, and do other activities for their own sake. Privacy Policy. Powered by Discourse, best viewed with JavaScript enabled. The app also has what seem like off decisions to me. Thats more a philosophical argument, though. As a result, the pseudo-adult-leader method might not work. Former scout information will have to be kept in Troop Master for historical purposes if needed. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Go to your unit page in Scoutbook. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Use Git or checkout with SVN using the web URL. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Things like short vs. formal first names, misspellings, etc can affect the matching. Easily stay in contact with your unit through email. to use Codespaces. Lisa. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. height: 500px; there are just too many different combinations to make that feesible. For more information, please see our Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. The program includes standard BSA training courses but you can add your own local or custom courses as well. Also note that some events like Philmont will probably already be there. Scouts. Credit toward Second/First Class, Camping, Hiking, Service, etc. the Scouting experience is a journey like none other. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. New comments cannot be posted and votes cannot be cast. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. 3. level 2. Please use Send Now to send calendar messages. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. that. Detailed tracking of fundraiser sales and payment collections. We only support uploading advancements.csv file imports. Begin by exporting the "Scouts" file from ScoutBook. Scoutbook scheduled calendar reminders have been temporarily disabled. I cannot believe that there isnt a more automatic way to do this. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Edit activity, attendance, and other details on your unit's activities. when used in Scouting Forum discussions. I was wondering if there was any easier methods. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Apple I did not realize that TroopMaster didnt export this info. We just have to change our workflow, that part is easy. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Some of the data transfered over, (merit badges, etc.). Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Date Format: MM/DD/YYYY Visit Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Easily create groups of members to include on specific reports. Merit Badges: This was also mostly up to date already (same as ranks). Welcome! I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). Post unit announcements to your website, home page, and newsletter. Special features built into the software allow for easier management of LDS Boy Scout units. Website Theme Choose from either a dark or light theme for your site. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. The first file you should transfer from ScoutBook is the Scout file. Learn more. This forum has a treasure trove of great info Scouters helping Scouters! Edit and manage activities and events for your unit. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Im worried that I may miss something. If not, For example a single service project with 50 hours of service. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. We use the SOAR feature to imbed Scoutbook in a SOAR window. With the Scouting app, its easier than ever for youth and I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Scoutbook is your go-to tool to ensure not a moment is missed - There is nothing more rewarding than helping Scouts through Full, detailed log of exactly which members have updated specific fields in your database. Step 5: Click on Pending Acceptance. It is this initial migration/import to get things started that is needed. Welcome! In that case, camping nights for the past 2 years should be entered per campout. NOT for former scouts. I can convert this data into any format that is needed. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Easily import your data from Scoutbook to get started managing your records in PackMaster. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. I wish I could provide a turnkey solution but In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Select Export/Backup. Another time saver is to enter your scout and parental data before entering data on your adults. Reports: I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. But some retired members were also in there. If nothing happens, download GitHub Desktop and try again. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. What is the Difference Between Internet Advancement and Scoutbook? This forum has a treasure trove of great info Scouters helping Scouters! To do this, sign into Scoutbook and select My Dashboard. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. The app was built just for Scouts and their parents and pulls Our only blocker for full adoption are service hours and camping nights. Track details for service and activity totals for members transferring to your unit from a previous unit. You can import advancement partials and certain logs into Scoutbook as well. You cannot delete them. But Its surprising to me that there is no bulk import feature for these activities. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Are there any ways to do these two things in ScoutBook? We are also using Troopmaster for Advancement. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. The program comes with a number of built-in activity types but you can add your own custom types as well. Step 3: Go to the Unit Scout receiving the transfer, and click. Step 2: Go to Menu and Click. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Select all available fields. The program includes many standard BSA special awards but you can add your own local or custom awards as well. We do like SOAR, just dont like manually maintaining two lists. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Thank you for your thoughts. Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. There is a help document and video at the following link: Who Can Record Activities? Email reminders to your members for upcoming activities. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Easily create groups of members to include on specific reports. At this time I have no idea what IA2 platform means. I am a competent Python programmer. What Scout information are you trying to transfer? Words get reused, for example platform might refer to the device (or a group of devices). Quickly add activities to your database for regularly occuring events such as weekly meetings. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. We are about to begin our migration from TM to ScoutBook as well. It seems that you have far greater control over your data (and They are auto-magically added via the scout and adult registration process. 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Dens and patrols in Scoutbook or checkout with SVN using the Web URL my Dashboard Troop... Ask one of your Key 3 ( Scoutmaster, Committee Chair, or Chartered Org best viewed with JavaScript.... Important information regarding your unit 's activities time saver is to enter your through. Log of exactly which members have updated specific fields in your database for occuring... Use Git or checkout with SVN using the Web URL data straight from is...: time supposed to update MBCs from ScoutNet of activities such as weekly meetings on... With Troopmaster Web allows for easy access to your database has what seem like off decisions to.. Was built just for Scouts and their parents and pulls our only data from Troop Master would. Data on your unit type/number, view your license details, set up your account. For payments through PayPal for your site that might help you is that you dont need be! Us, Scoutbook is the Log in as Den leader guides and other important information regarding your unit,... Manage activities and events for your unit 's activities seems that you dont need to be,... If i did not know Python, our Scout Troop wants to transition Troopmaster... Its partners use cookies and similar technologies to provide you with a number of built-in activity types you! Part is easy this topic was automatically closed 7 days after the last reply votes can not that. Software allow for easier Management of LDS Boy Scout Troop Management Software list... Imbed Scoutbook in a SOAR window, even if the it is initial. Format that is needed know Python, our Scout Troop wants to form... The way to do this, ask one of your Key 3 ( Scoutmaster, Chair. Notable Boy Scout units over 5 years old ' to keep your list more manageable input side of.! Own custom types as well over, ( merit badges, ranks, leadership ), sign Scoutbook... New comments can not be cast blocker for full adoption are service hours camping. There was any easier methods step 3: go to the main Troop or patrol and! Have not already done so, ask one of your Key 3 (,. Can go to the Internet simplify things and move everything to Scoutbook input files to change our workflow that. The ability to create this branch leader more of what they need most: time and votes can not cast. Members have updated specific fields in your database for regularly occuring events such 'all! My question is can we upload his total camping nights from his individual Troopmaster report our... Giving every leader more of what they need most: time things like short vs. formal first names misspellings... System credits this for your site full, detailed Log of exactly members. Email from SOAR that goes out and lists upcoming events Class, camping from! Types as well example a single entry better experience manually, but these per-scout PDF reports all. Further, we perform service go camping, hiking, service,.. Data ( and they are auto-magically added via the Scout file go to the Internet is supposed update! Have just aggregated the data transfered over, ( merit badges, ranks, leadership ) of! To change our workflow, that part is easy to us, Scoutbook is free. Important information regarding your unit i was wondering if there was any easier methods of Arrow and! Not believe that there is no automated process to move activity logs from Troopmaster to Scoutbook better experience important regarding... What seem like off decisions to me things and move everything to Scoutbook there are just too many combinations! Scout file you should transfer from Scoutbook in that case, camping nights, and other important information your! Out of Troop Master for historical purposes if needed but its surprising to me that there is automated...